I remember interviewing a candidate for the first time and thinking: How can I really tell if they will be a good fit? I might like them during the interview, but with enough practice, anyone can be good at talking about their skills and motivation. I ended up hiring someone who although seemed promising, wasn’t the right fit.
Even if you haven’t had this experience, the new year is a good time to question the effectiveness of your interviews. Here’s a checklist to help you establish a structured interview process to interview candidates:
Before the interview
Plan your recruitment strategy
Review your strategic hiring plan and identify the skills you need to achieve long-term business goals. Hiring plans help companies plan:
Headcount (annually and quarterly)
Company goals and initiatives
Funding for recruitment
There are many HR systems like hibob that can help you build hiring plans that allow you to easily track all open job positions, and use them for budget forecasting and business planning.
Availability/flexibility (e.g. When can you start?)
Salary (e.g. What are your salary expectations?)
Interest (e.g. What made you apply to this position?)
Knowledge of your company (e.g. What do you know about us?)
Communicate with hiring managers during the screening process. This will help you sync up on skills, qualifications and the scope of the role. Consider sending update emails to hiring managers every other day, like this one.
Create a shortlist of candidates to interview. Decide with hiring managers whether you will send skills assessments before you interview candidates. Review interview questions and be strategic about what you ask.
Focus on asking specific questions related to the job and culture fit.
Hold interview training for hiring managers on how to:
Provide interview feedback to candidates who request it.
Send second round interview confirmation emails.
If no candidate stands out, start the hiring process over again.
Collect interview feedback from candidates.
Once you decide on a candidate, your next move should be to send a compelling offer letter. If they accept, get the employee onboarding process started right. Learn more about employee onboarding from hibob.
Danielle Mizrachi is a Marketing Manager at hibob, a cloud-based HR and benefits platform that gives fast-growing businesses a better way to engage and manage their employees. She studied Business and Psychology and believes in the power of utilizing behavioral insights to form great companies. She enjoys discovering what the future of work might look like, listening to podcasts, traveling and hiking.