Hiring update emails from recruiters to hiring managers are helpful, particularly at the beginning of your recruiting process before managers begin interviewing candidates. These frequent email updates help:
- Make the hiring process transparent
- Facilitate communication between recruiters and hiring managers
- Prepare hiring managers for the interviews
Customize your emails to provide the most relevant information to your hiring manager. In general, these emails tell hiring managers that recruiters:
- Received X applications and pre-screened Y candidates
- Scheduled X of phone-screening calls
- Advanced X of candidates to the interview phase
- Rejected X of candidates
Make sure that your emails are brief and well-structured, so that hiring managers get a quick update on the status of the hiring process. For example, a bulleted list can help you illustrate each hiring stage. Attach a file (e.g. interview notes, candidate resumes, test/assignment results), if you want to share more information.
The following sample hiring update email to hiring managers refers to the phone-screening phase. Tweak this template for other hiring stages.
Subject line: Update on [Job_title] position / Status of [Job_title] position
Hi [Hiring Manager’s_name],
I’m sending you an update on where we stand with the [Job_title] role:
- Number of phone screening calls conducted: [e.g. 6]
- Number of applicants we advanced to the assignment phase: [e.g. 2]
- Number of phone screening calls scheduled for next week: [e.g. 5]
- Deadline for assignment submission: [e.g. 6/20/2017]
Here’s an overview of the qualified candidates:
- [Candidate1_name]: Doesn’t have relevant experience, but has researched our company and is genuinely interested in the role. We had a very pleasant discussion and I would like to see the assignment results.
- [Candidate2_name]: Has two years of work experience in a similar role and knows a lot about the industry. The tone of our discussion was formal.
For more detailed information, feel free to refer to my notes [attach file to email.]
Please let me know if you need more information. We can schedule a quick [e.g. call or meeting] to follow up.