Save time scheduling interviews with Workable

Scheduling interviews is often a daunting task for recruiters. They must find a time that works for everyone involved and keep track of all the email back-and-forth with candidates and hiring teams.

To relieve some of this burden and reduce the time spent on administrative tasks, Workable has a set of features that automate the better part of your interview scheduling process:

  • Calendar integrations (Google Calendar and Office 365 Calendar).
  • Built-in customizable interview invitation templates to invite candidates to interviews.
  • A multi-part interview scheduling tool to split one interview into multiple parts with different agendas and interviewers (available with PRO accounts).
  • The Agenda, a recruiting calendar that lets you see your team’s scheduled events at a glance.

Not using Workable yet? Request a demo to learn how you can optimize your interview process and hiring efforts with our all-in-one recruitment software.

How to schedule an interview with Workable

Workable integrates with popular calendar providers Google and Office 365 Calendar to make the interview scheduling process easier. Through Workable, you can check hiring teams’ availability, book rooms and send invitations to candidates, members of your hiring team and external attendees.

All you need to do is to turn on the calendar integration in your Workable account. Afterwards, you can view and use your calendar directly in Workable. This means you will be able to:

  • See your own company calendar and your colleagues’ company calendars inside Workable.
  • Select dates and times for interviews (Workable will warn you if members of your hiring team are busy at that time.)
  • Check room availability for onsite interviews and book a room.
  • Select one of your saved office locations (or add a new one), so Workable can include a map when sending your invitation to candidates.

When you send the invitation, the candidate and the hiring team will receive an email with a link to view the interview on their calendars. In addition, Workable will automatically include a link to an online event page. Here’s a sample of the event page created; the candidate can see the map, the attendees, and an easy way to respond, all on one page:

An interview request, auto-generated by Workable
An interview request, auto-generated via Workable

How to schedule multiple interviews at once

Imagine a candidate needs to pass through three or four interviews with different team members as part of your hiring process. It’s a better experience for the candidate to schedule all the interviews on a single day. It’s also more efficient for the hiring team—they’ll provide and receive faster feedback. This will speed up collaboration, and avoid delays of days (or weeks) until everyone has interviewed the candidate to satisfy their needs.

But how do you quickly schedule interviews with more than one person or interview panel? Checking everyone’s calendars to find times that work is no easy feat. And that’s not the only hard part. You could schedule each interview separately, which is both time-consuming and fills candidates’ inbox with a barrage of calendar invitations. Or, to maintain your positive candidate experience, you could schedule an interview over several hours and invite all the interviewers… but they’ll see their calendar block-booked for the entire meeting, even if each of them needs to be present for only part of it.

This is a dilemma that Workable’s multi-part scheduling tool resolves. If you’re in a PRO account, you’ll be able to:

  • See everyone’s real-time calendars side-by-side without leaving Workable.

  • Split each interview into different parts with different interviewers and agendas.

  • Send separate calendar invites to each interviewer and one comprehensive invite to the candidate.

These functions will help you save time and achieve a better candidate experience.

Learn more: Best way to schedule an interview time with multiple candidates and interviewers

See scheduled interviews at a glance

After you’ve scheduled your interviews, Workable organizes them in your Agenda, accessible via desktop and mobile.

Workable calendar view with interviews scheduled

Along with an easy way to schedule interviews, Workable offers you a way to structure your interview process. You can do this by using interview scorecards, which help teams gather actionable, measurable feedback during the interview process.

Each hiring team member has access to a scorecard to add their evaluations and discuss candidate performance. Combined, Workable helps you both schedule interviews efficiently, assess candidates objectively and provide measurable interview feedback.

Looking for an all-in-one recruiting solution? Workable can improve candidate sourcing, interviewing and applicant tracking for a streamlined hiring process. Sign up for our 15-day free trial today.

Get a free trial

Nikoletta Bika

Nikoletta Bika is a writer and a researcher at Workable. She writes about all things HR and recruiting, with a particular interest in metrics, laws, interviews and technology. She's a relentless editor and loves to sneak in Oxford commas in her drafts. She tweets @Nikoletta_Bika.

Related to this

Why and how to conduct video interviews with Workable

With one-way video interviews, you can screen candidates faster and avoid the hassle of sc...

How to use the Workable mobile app for hiring

It’s 8.30am and you’re on your way to the office. You have a hunch that today is going to ...

How to source candidates in a GDPR-compliant way with Workable

The General Data Protection Regulation (GDPR) is the new European data protection law and ...

All in one recruitment software Sign up