Need to start saving with a new ATS? Learn how to calculate the return on investment of your ATS Calculate ROI now

Best employee onboarding software for small businesses

First impressions are crucial in a new employee's experience with your company. When you're onboarding a new employee, you don't want to make any costly mistakes related to higher turnover or longer time to full productivity – especially when you're a small business.

Content team
Content team

Content manager Keith MacKenzie and content specialist Alex Pantelakis bring their HR & employment expertise to Resources.

onboarding software for small businesses

This comprehensive guide to the best employee onboarding software for small businesses will give you all the information you need to make the right decision when choosing a new software.

It’s easy for new employees to feel isolated when they start work at a new company. They’re either rushed from one department to the next for introductions, with no time to socialize, or abandoned at a desk or work station, or left to complete a ream’s worth of induction paperwork.

With the onboarding process intrinsically linked to the employer brand, you can’t afford for your candidate to have a negative experience. First impressions are crucial, and poor onboarding can start things off on the wrong foot for your new employee.

You can avoid this by implementing employee onboarding software. With this HR system, your new recruit can submit all their relevant information into a single portal that’s accessible by all relevant parties. Done and dusted, it leaves them with plenty of time to enjoy the onboarding experience.

How does onboarding differ for small businesses?

Onboarding in small businesses is often more personalized and hands-on, with new hires likely interfacing directly with decision-makers. The processes might be less formalized, focusing on cultural assimilation and relationship-building. Limited resources may require broader role orientation, but can also allow for more flexible and adaptive onboarding experiences.

Here are some of the best employee onboarding software packages you’ll find.

Best onboarding software for small businesses


Renowned for its comprehensive HR applications, BambooHR follows the pattern with a feature-filled onboarding program. Quick paperwork completion, the gathering of electronic signatures, IT checklists, and welcome emails streamline an employee’s entry into a company.

They also offer New Hire Packet Templates that are personalized for each new recruit, creating a welcoming experience for them.


Trainual has a quirkier take on the onboarding process, offering fun features like gifs, in-app recordings for guides, and the ability to embed company videos. Along with these, there are simple steps to share your founding story, mission, vision, values, products or services, and competition with your new employee.

Their onboarding playbook includes a hiring process checklist template as well as various company policy templates.

RUN Powered by ADP

This cloud service promises smart onboarding with a form library specific to your industry that can be accessed and completed anywhere. You can create personalized employee portals, landing pages, and information packages for your employee to explore before they even start work. Compliance is also taken care of, including the completion of identification and citizenship documentation.

If you’re using ADP payroll, RUN’s onboarding software is easily integrated. Both systems are automatically populated with employee information and simultaneously update.


Ease ranks in the third spot on G2’s list of top onboarding software. With a 93% overall satisfaction score and “ease of use” polling at 95%, Ease is a great option for small businesses that have simple HR requirements.

A central, secure employee database means that all the information entered, including W-4s, I-9s, and direct deposit details are well looked after as evidenced by Ease’s HITRUST CSF Certification.

Elmo webonboarding

Elmo promises to save you 80% of your time when it comes to contracts and signatures by digitizing the process. With a user-friendly dashboard that shows you the high volume of onboarding projects the system can manage, HR can track progress and check unfulfilled items.

By creating a program for digital and remote onboarding, Elmo assists hiring managers and the recruitment team to engage with employees on a regular basis.


With Deel’s international connections, they can help you hire and onboard employees throughout the globe. Saving you the hassle of opening a local entity to hire an employee from a specific country, Deel ensures all local regulations and compliance requirements are adhered to.

Taking on all employment liability, Deel digitally gathers all the relevant tax, payroll, and compliance documents to streamline the onboarding process.

How do you choose the best onboarding software for a small business?

There are endless options available when it comes to employee onboarding software providers, so how do you choose? Here are a few factors to consider:

1. Functionality – What do you need it to do?

Consider the specific features and capabilities that the software offers. For example, does it allow you to create customizable onboarding plans, assign tasks, and track progress?

2. Integration – Will it fit in with your current system?

Think about how the software will integrate with your existing systems and tools. Does it integrate with your HR software or learning management system?

3. Ease of use – Does it have a user-friendly interface and intuitive navigation?

The software needs to be clear and well-designed, allowing any user to easily navigate through the program.

4. Scalability – Will it grow with you?

While this article is aimed at small businesses, it’s a happy hope that you soon expand and grow your business to peak levels. As you develop and grow, so should your software.

5. Cost – How much are you willing to spend?

It always comes down to the bottom line. How big is your budget? What features can you let go of and which are must-haves? Do your market research before you buy to make sure you’re getting the best bang for your buck.

With answers to these questions, you’ll soon have the right software to create an onboarding experience your new recruit won’t soon forget.

Need more information on choosing the right onboarding software for your business? Check out our comprehensive buying guide on the choosing the best HR onboarding software.

Frequently asked questions

Need an onboarding package?

A structured 30-60-90 day onboarding strategy is key to setting your employees – and your business – for success. Our comprehensive ebook gives you everything you need.

Download my free ebook now

Let's grow together

Explore our full platform with a 15-day free trial.
Post jobs, get candidates and onboard employees all in one place.

Start a free trial