Senior Administrative Assistant job description
A Senior Administrative Assistant is an experienced professional responsible for managing office operations, supporting senior managers, scheduling appointments, planning meetings, and performing various administrative tasks. They possess excellent organizational, communication, and time-management skills and are proficient in office software and equipment.
This Senior administrative assistant job description template lists all essential skills and qualifications to help you attract the best candidates to provide administrative support for your senior managers.
What is a senior administrative assistant?
A senior administrative assistant is an experienced professional who supports senior managers and executives by performing a variety of administrative tasks. They are responsible for managing office operations, scheduling appointments, planning meetings, and providing general assistance in a fast-paced environment.
What does a senior administrative assistant do?
A senior administrative assistant is responsible for supporting senior managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, and maintaining office organization. They also provide general support to visitors, develop and maintain filing systems, and create reports and presentations. Their role is crucial in ensuring the smooth functioning of day-to-day office operations.
Senior administrative assistant responsibilities include:
- Support senior managers and executives with daily clerical tasks
- Plan meetings and take detailed minutes
- Manage phone calls, provide information, and connect callers to appropriate people
- Schedule appointments, update calendars, and make travel arrangements for senior managers
Job brief
We are looking for an experienced Senior administrative assistant to join our team. You will perform a variety of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings.
For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills.
Ultimately, you should be able to support our senior managers and ensure our day-to-day office operations run smoothly.
Responsibilities
- Support senior managers and executives with daily clerical tasks
- Plan meetings and take detailed minutes
- Answer phone calls, provide information to callers or connect callers to appropriate people
- Schedule appointments and update calendar
- Make travel arrangements and reservations for senior managers
- Compose and type regular correspondence, like invitations and informative material
- Develop and maintain a filing system
- Create spreadsheets and presentations
- Provide statistical and budget reports
- Greet and provide general support to visitors
- Develop, implement and improve office policies and procedures
Requirements and skills
- Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
- In-depth understanding of office management and daily operations
- Hands on experience with MS Office
- Working knowledge of office equipment, like printers and fax machines
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- High School degree; additional qualification as a personal assistant or secretary will be a plus
Frequently asked questions
- What does a senior administrative assistant do?
- A senior administrative assistant performs a variety of administrative tasks to support senior managers and executives, including managing phones and emails, scheduling appointments, planning meetings, and maintaining office operations.
- What are the duties and responsibilities of a senior administrative assistant?
- The duties and responsibilities of a senior administrative assistant include supporting senior managers with daily clerical tasks, planning meetings, taking detailed minutes, managing phone calls, scheduling appointments, and developing office policies and procedures.
- What makes a good senior administrative assistant?
- A good senior administrative assistant possesses excellent organizational skills, strong verbal and written communication skills, and a high level of proficiency in office management and daily operations. They should also have a proactive and problem-solving attitude.
- Who does a senior administrative assistant work with?
- A senior administrative assistant works closely with senior managers, executives, clients, colleagues, and visitors. They may also collaborate with other administrative staff and departments within the organization.
- What skills should a senior administrative assistant have?
- A senior administrative assistant should have strong organizational and time-management skills, proficiency in MS Office and office equipment, excellent verbal and written communication skills, and the ability to handle multiple tasks in a fast-paced environment. Additional skills in personal assistance or secretarial work are advantageous.