HR & Admin Officer job description
An HR & Admin Officer is responsible for managing personnel records, updating databases, and assisting in HR operations. They handle tasks such as creating company policies, scheduling interviews, and preparing HR-related reports.
Use this HR & Admin Officer job description template to attract and hire junior candidates for your Human Resources department.
What is an HR & Admin Officer?
An HR & Admin Officer is a professional responsible for supporting the day-to-day activities of the Human Resources department. They handle tasks related to personnel records, data management, policy creation, and recruitment assistance.
What does an HR & Admin Officer do?
An HR & Admin Officer maintains personnel records, updates databases, and creates guidelines and FAQ documents about company policies. They gather payroll data, publish job ads, schedule interviews, and prepare HR-related reports. They also develop training materials and respond to employee inquiries about benefits. Overall, their role is to ensure smooth HR operations and provide support to the HR department.
HR & Admin Officer responsibilities include:
- Maintaining physical and digital personnel records like employment contracts and PTO requests
- Updating internal databases with new hire information
- Creating and distributing guidelines and FAQ documents about company policies
Job brief
We are seeking a highly capable HR & Admin Officer to join our team and provide comprehensive support to our Human Resources department.
In this role, you will be responsible for efficiently processing employee data, keeping company policies up-to-date, and assisting in the hiring process.
Your exceptional organizational skills and familiarity with HR functions will contribute to the smooth running of all HR operations.
You will play a crucial role in maintaining accurate employee records, ensuring compliance with HR policies, and promoting effective communication within the organization.
Your attention to detail and ability to handle confidential information with discretion will be essential in this role.
Join us and make a significant impact on our HR processes and overall organizational efficiency.
Responsibilities
- Maintaining physical and digital personnel records like employment contracts and PTO requests
- Update internal databases with new hire information
- Create and distribute guidelines and FAQ documents about company policies
- Gather payroll data like bank accounts and working days
- Publish and remove job ads
- Schedule job interviews and contact candidates as needed
- Prepare reports and presentations on HR-related metrics like total number of hires by department
- Develop training and onboarding material
- Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
Requirements and skills
- Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
- Familiarity with Human Resources Information Systems (HRIS)
- Basic knowledge of labor legislation
- Experience using spreadsheets
- Organizational skills
- Good verbal and written communication skills
- BSc in Human Resources Management or relevant field
Frequently asked questions
- What does an HR & Admin Officer do?
- An HR & Admin Officer supports the day-to-day activities of the Human Resources department, handling tasks such as maintaining personnel records, updating databases, and assisting in the hiring process.
- What are the duties and responsibilities of an HR & Admin Officer?
- The duties of an HR & Admin Officer include managing personnel records, updating databases, creating company policy documents, gathering payroll data, scheduling interviews, and preparing HR-related reports.
- What makes a good HR & Admin Officer?
- A good HR & Admin Officer possesses solid organizational skills, familiarity with HR functions, attention to detail, and effective communication abilities. They should be proactive, reliable, and capable of handling confidential information.
- Who does an HR & Admin Officer work with?
- An HR & Admin Officer works with the Human Resources team, employees across the organization, and may interact with external candidates during the hiring process.
- What skills should an HR & Admin Officer have?
- An HR & Admin Officer should have work experience in a similar role, familiarity with HRIS, knowledge of labor legislation, proficiency in using spreadsheets, strong organizational skills, and good verbal and written communication abilities. A degree in Human Resources Management or a relevant field is also desirable.