I’m too busy to hire. My mobile ATS is my only solace.

Rachel Bates | |

My professional success depends on hiring the right people at the right time. But I constantly feel like I have no time at all. This hiring-time-paradox plagued me throughout my career. Then I realized I could hire people on my phone using a mobile applicant tracking system (ATS) app. It’s been a total game changer for me.

I’m still busy, but I have successfully hired 20 salespeople on my phone in the last 3 months.

How we used mobile recruiting:

too busy to hire I need a mobile ATSFor me, using a mobile ATS app to hire employees offers the same benefits as Twitter does for news. I would never be able to find the time to sit down and devote an entire half an hour to watching the news every evening, like my parents do. But by checking Twitter during short breaks throughout the day, I can keep updated on the news in a natural way.

Mobile recruiting apps offer the same benefit for hiring. A mobile ATS allows me to repackage recruiting as an on-the-go task, instead of an all-consuming one. As a hiring manager, hiring isn’t a one-track-task for me, like it can be for full-time recruiters. I can’t devote chunks of desk-time to logging into a web-based applicant tracking system to move candidates through my hiring pipeline. (My schedule simply doesn’t allow me to.) But, I can find the time to weigh in on the hiring process on my mobile app, during short breaks throughout the day.

Why mobile hiring works for executives:

Using a mobile ATS is the only way I can fit hiring into my schedule. By the very nature of my role as a VP of Sales, my calendar is always booked. Like many other executives, my schedule is travel-heavy and desk-light.

With a mobile-friendly recruiting app on my phone, I can be micro-efficient by carving small chunks of hiring time into my booked-up day. I:

Mobile ATS screenshot from Workable

  • Look at resumes when I’m commuting on the train and move candidates to the next stage of the hiring process with a swipe
  • Auto-dial into candidate screening calls during breaks at a conference, or while I’m waiting for a flight
  • Multi-task during the natural lulls in meetings by checking my notifications and weighing in on time-sensitive decisions to close candidates faster
  • Refresh my memory of a candidate’s background, without having to print out their resume, right before an in-person interview
  • Keep track of my team’s input on my hiring decisions with relevant hashtags, notifications and rating systems
  • Click a simple ‘thumbs up’ or ‘thumbs down’ to assess candidates, instead of emailing feedback to my team
  • Sync all my feedback, messages and actions with my team’s desktop version of our ATS

Looking for a mobile recruiting app? See how our industry-leading iOS and Android app compares to other applicant tracking systems, like Lever and Greenhouse.

Mobile recruiting works for me because it’s all about taking actions, not about deliberating with my recruiting team over long email chains or in-person meetings.

With an iPhone or Android app, I can call candidates directly from the app, I can see my interview schedule at a glance, I get smart notifications and I don’t have to wait for a free chunk of time to speed up the hiring process: I can do it on the go. As a busy executive with an ever-growing team, that’s the only way I’ll be able to hire the right people.

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Rachel Bates

Rachel is the SVP of Sales and Marketing at Workable. She writes about building and managing high-growth teams. Find her on twitter @rachelabates

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