Junior Accounts Receivable Specialist job description
A Junior Accounts Receivable Specialist is an entry-level finance professional responsible for handling billing, invoicing, and tracking payments within a company, ensuring accurate financial records and efficient collection of revenues.
Use this Junior Accounts Receivable Specialist job description template to advertise open roles for your company. Be sure to modify requirements and duties based on the unique needs of the role you’re hiring for.
What is a Junior Accounts Receivable Specialist?
A Junior Accounts Receivable Specialist is an integral part of a finance team, focusing on the management of incoming payments and related accounting tasks. This role involves maintaining accurate financial records concerning customer transactions, ensuring timely invoice processing, and tracking payments.
The specialist plays a crucial role in managing the company’s cash flow through efficient accounts receivable processes, thereby contributing to the overall financial health of the organization.
What does a Junior Accounts Receivable Specialist do?
The Junior Accounts Receivable Specialist handles various financial and accounting tasks related to the collection of revenues.
They prepare and issue invoices and credit memos to customers, ensuring accuracy and adherence to terms. They maintain and update accounting records, including payments and account balances, to ensure financial records are accurate and up-to-date.
A significant part of their role involves interacting with customers, addressing inquiries, and ensuring timely payment of invoices. They send reminders and follow up with customers on outstanding payments.
Additionally, they may assist with ad hoc accounting tasks and contribute to improving billing and collection processes. The role requires excellent organizational skills, attention to detail, and customer service orientation.
Junior Accounts Receivable Specialist responsibilities include:
- Preparing vendor forms and tax certificates for customers.
- Reviewing and sending customer invoices and credit memos.
- Managing account balances and updating accounting records.
- Resolving customer inquiries and sending payment reminders.
Job brief
We are seeking a dedicated Junior Accounts Receivable Specialist to join our accounting team for a 6-month internship with the possibility of permanent placement.
Your primary role will be to support billing and collections processes, including preparing vendor forms, issuing invoices, managing account balances, and resolving customer inquiries.
This position requires someone who is organized, continuously seeks improvement, and possesses a positive attitude.
If you are a team player with a Bachelor’s degree in Finance, Accounting, or Business Administration and have basic knowledge of accounting software, we encourage you to apply.
Responsibilities
- Preparing vendor forms and tax certificates for customers.
- Reviewing and sending customer invoices and credit memos.
- Issuing customer account statements as needed.
- Updating accounting records with payments, balances, and customer information.
- Managing account balances to identify outstanding debts or inconsistencies.
- Resolving customer inquiries and sending reminders for payments.
- Performing ad hoc accounting tasks.
Requirements and skills
- Bachelor’s Degree in Finance, Accounting, or Business Administration.
- Excellent oral and written English communication skills.
- Basic knowledge of accounting software.
- High degree of accuracy and attention to detail.
- Strong team player capabilities.
- Ability to work independently and effectively ask questions.
- Customer service orientation.
Frequently asked questions
- What does a Junior Accounts Receivable Specialist do?
- A Junior Accounts Receivable Specialist handles billing, invoicing, and payment tracking to maintain accurate financial records and efficient revenue collection.
- What are the duties and responsibilities of a Junior Accounts Receivable Specialist?
- Their duties include managing invoices, updating accounting records, resolving customer inquiries, and ensuring timely payment collection.
- What makes a good Junior Accounts Receivable Specialist?
- A good specialist is detail-oriented, possesses strong communication skills, understands accounting principles, and has a customer service mindset.
- Who does a Junior Accounts Receivable Specialist work with?
- They collaborate with other accounting team members and interact with customers to address billing and payment issues.
- How important is accuracy in a Junior Accounts Receivable Specialist’s work?
- Accuracy is crucial in this role to ensure financial records are correct, which directly impacts the company's financial reporting and cash flow management.