Win one of three $100 Amazon gift cards! Take our new survey on DEI: START NOW

Administrative Coordinator job description

An Administrative Coordinator is a professional who is charged with creating and executing schedules, managing budgets, communicating with staff or clients who need assistance, and keeping organized records. They are responsible for maintaining effective workflows in an organization through efficient management across various departments within an organization.

Christina Pavlou
Christina Pavlou

An experienced recruiter and HR professional who has transferred her expertise to insightful content to support others in HR.

Administrative Coordinator responsibilities include:

  • Managing and routing phone calls appropriately
  • Processing and reporting on office expenses
  • Maintaining physical and digital employee records

Administrative Coordinator job description

Job brief

We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors.

Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

  • Manage and route phone calls appropriately
  • Process and report on office expenses
  • Maintain physical and digital employee records
  • Schedule in-house and external meetings
  • Distribute incoming mail
  • Manage and order office supplies
  • Make travel arrangements
  • Organize company documents into updated filing systems
  • Address employees’ and clients’ queries (via email, phone or in-person)
  • Prepare presentations, spreadsheets and reports
  • Update office policies as needed

Requirements and skills

  • Proven work experience as an Administrative Coordinator, Administrator or similar role
  • Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
  • Familiarity with office equipment, like printers and fax machines
  • Basic math skills
  • Solid time-management abilities with the ability to prioritize tasks
  • Excellent verbal and written communication skills
  • High school diploma; additional qualification in Office Administration is a plus

Frequently asked questions

Jump to section