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Contract Administrator job description

A Contract Administrator is a professional responsible for preparing, negotiating, and reviewing company contracts, including sales, purchases, and business partnerships. They ensure compliance with legal requirements, analyze potential risks, and maintain organized records.

Christina Pavlou
Christina Pavlou

An experienced recruiter and HR professional who has transferred her expertise to insightful content to support others in HR.

This Contract Administrator job description template can help you attract qualified candidates for your company’s contract management roles. Modify this template with specific administrative duties to meet your company’s needs.

What is a Contract Administrator?

What does a Contract Administrator do?

A Contract Administrator’s main responsibilities include preparing sales and purchase contracts, negotiating contract terms with internal and external partners, reviewing and updating existing contracts, explaining terms and conditions to managers and interested parties, and ensuring compliance with company contracts. They analyze potential risks, stay up-to-date with legislative changes, and maintain organized records of contracts.

Contract Administrator responsibilities include:

  • Preparing sales and purchase contracts
  • Negotiating contract terms with internal and external partners
  • Reviewing and updating existing contracts

contract administrator job description

Job brief

We are seeking a responsible Contract Administrator to join our team. Your primary responsibilities will involve preparing, negotiating, and reviewing various company contracts, such as purchases, sales, and business partnerships.

The ideal candidate will demonstrate a keen attention to detail and possess the ability to identify potential risks for our organization. You should possess strong analytical skills to analyze contracts, aiming to reduce costs and maximize profits while ensuring compliance with legal regulations. Previous experience in contract management and familiarity with legal requirements and terms of use are highly desirable.

Ultimately, your role will involve ensuring that all our contracts align with legislative requirements and effectively contribute to our company’s objectives.

If you are meticulous, adept at contract management, and committed to meeting our company goals, we would be thrilled to have you on our team.


  • Prepare sales and purchase contracts
  • Negotiate contract terms with internal and external business partners
  • Review and update existing contracts
  • Explain terms and conditions to managers and interested parties
  • Ensure that employees understand and comply with company contracts
  • Analyze potential risks involved with specific contract terms
  • Stay up-to date with legislative changes and coordinate with the legal department as needed
  • Ensure all deadlines and conditions described on contracts are met (e.g. payments and shippings)
  • Maintain organized system of physical and digital records
  • Create language standards for existing and new contracts

Requirements and skills

  • Proven work experience as a Contract Administrator, Contract Manager or relevant role
  • Knowledge of legal requirements involved with contracts
  • Familiarity with accounting procedures
  • Excellent writing skills
  • Keen attention to detail, with an ability to spot errors
  • Strong analytical and organizational skills
  • Ability to work with varying seniority levels, including staff, managers and external partners
  • BSc degree in Business Administration; additional qualifications in law are a plus

Frequently asked questions

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