This Contract Administrator job description template can help you attract qualified candidates for your company’s contract management roles. Modify this template with specific administrative duties to meet your company’s needs.
What is a Contract Administrator?
What does a Contract Administrator do?
A Contract Administrator’s main responsibilities include preparing sales and purchase contracts, negotiating contract terms with internal and external partners, reviewing and updating existing contracts, explaining terms and conditions to managers and interested parties, and ensuring compliance with company contracts. They analyze potential risks, stay up-to-date with legislative changes, and maintain organized records of contracts.
Contract Administrator responsibilities include:
- Preparing sales and purchase contracts
- Negotiating contract terms with internal and external partners
- Reviewing and updating existing contracts
We are seeking a responsible Contract Administrator to join our team. Your primary responsibilities will involve preparing, negotiating, and reviewing various company contracts, such as purchases, sales, and business partnerships.
Ultimately, your role will involve ensuring that all our contracts align with legislative requirements and effectively contribute to our company’s objectives.
If you are meticulous, adept at contract management, and committed to meeting our company goals, we would be thrilled to have you on our team.
- Prepare sales and purchase contracts
- Negotiate contract terms with internal and external business partners
- Review and update existing contracts
- Explain terms and conditions to managers and interested parties
- Ensure that employees understand and comply with company contracts
- Analyze potential risks involved with specific contract terms
- Stay up-to date with legislative changes and coordinate with the legal department as needed
- Ensure all deadlines and conditions described on contracts are met (e.g. payments and shippings)
- Maintain organized system of physical and digital records
- Create language standards for existing and new contracts
Requirements and skills
- Proven work experience as a Contract Administrator, Contract Manager or relevant role
- Knowledge of legal requirements involved with contracts
- Familiarity with accounting procedures
- Excellent writing skills
- Keen attention to detail, with an ability to spot errors
- Strong analytical and organizational skills
- Ability to work with varying seniority levels, including staff, managers and external partners
- BSc degree in Business Administration; additional qualifications in law are a plus
Frequently asked questions
- What does a Contract Administrator do?
- A Contract Administrator prepares, negotiates, and reviews contracts, ensures compliance, and analyzes potential risks.
- What are the duties and responsibilities of a Contract Administrator?
- The duties of a Contract Administrator include preparing contracts, negotiating terms, reviewing existing contracts, explaining terms to stakeholders, ensuring compliance, analyzing risks, and maintaining contract records.
- What makes a good Contract Administrator?
- A good Contract Administrator has attention to detail, legal knowledge, strong analytical and organizational skills, and the ability to work with various stakeholders while reducing costs and increasing profits.
- Who does a Contract Administrator work with?
- A Contract Administrator works with internal and external business partners, managers, staff members, and the legal department.
- What skills should a Contract Administrator have?
- A Contract Administrator should have experience in contract administration, knowledge of legal requirements, familiarity with accounting procedures, excellent writing skills, attention to detail, strong analytical and organizational skills, and the ability to work with different stakeholders.