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Proposal Manager job description

A Proposal Manager is a professional responsible for coordinating and producing proposals (RFI, RFP, ITT) in response to client requests, ensuring they meet company standards and client requirements, and are delivered within deadlines.

Alexandros Pantelakis
Alexandros Pantelakis

HR content specialist at Workable, delivering in-depth, data-driven articles to offer insights into industry and tech trends.

Use this Proposal Manager job description template to advertise open roles for your company. Be sure to modify requirements and duties based on the unique needs of the role you’re hiring for.

What is a Proposal Manager?

A Proposal Manager oversees the creation and submission of business proposals, playing a crucial role in the sales process. They ensure that proposals are compelling, compliant, and aligned with both the client’s needs and the company’s offerings. This role involves strategic planning, project management, and collaboration with various teams to gather necessary information and craft persuasive proposals.

What does a Proposal Manager do?

A Proposal Manager leads the development and delivery of business proposals, working closely with sales, marketing, product management, and other departments. They initiate proposal kick-off meetings, lead storyboarding sessions, and oversee the review and finalization process.

By managing the proposal’s content, structure, and delivery, they aim to create winning proposals that effectively communicate the value of the company’s products or services. Additionally, they are responsible for improving the proposal process through best practices, automation tools, and maintaining a comprehensive content library.

Proposal Manager responsibilities include:

  • Owning the proposal process for sales, including coordination and production
  • Managing proposal timelines, ensuring timely completion
  • Coordinating with subject matter experts across departments for proposal content
  • Maintaining and updating a Content Management System for proposal documentation

Job brief

We’re seeking a Proposal Manager to join our Sales Operations Team, responsible for leading our proposal process. In this role, you’ll manage the creation of compelling proposals, coordinating with sales, product, and other departments to ensure alignment with our strategic goals.

Your expertise will be crucial in developing persuasive proposals that highlight our strengths and meet client requirements. If you have a strong background in sales or marketing, excellent project management skills, and a knack for persuasive writing, we’d love to have you on our team.


  • Own the development and delivery of sales proposals in response to RFx and standalone proposals
  • Ensure timely delivery of compliant and professionally produced proposals
  • Coordinate and review proposal input from sales, marketing, product teams, and other stakeholders
  • Coach teams in persuasive writing and proposal best practices
  • Manage proposal timelines and coordinate proposal governance and sign-off
  • Maintain and update a Content Management System for proposal documentation

Requirements and skills

  • 3-5 years of experience in Sales, Marketing, or Sales support, preferably in a SaaS company
  • Experience with sales tools and software, including and Business Intelligence tools
  • Strong attention to detail and project management skills
  • Advanced MS Word skills and proficiency in MS Office
  • Subject Matter Expertise in proposal and RFP best practices
  • Exceptional written and verbal communication skills
  • Ability to work cross-functionally and internationally

Frequently asked questions

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