Phone interview invitation email

This is a phone interview email template to use during your hiring process. Once you’ve evaluated your candidates’ resumes, you can conduct screening calls to help you choose candidates to go through to the second interview phase.

When writing this email, it’s best to make sure your subject line clearly communicates that you’re sending a phone interview invitation. (Otherwise candidates may assume the worst and not open your message.) Keep your message brief. Mention the position you’re interviewing for and the timeframe for the interview. You may also use the same template for a video or Skype interview. You can customize this phone interview email template to give a more casual or formal tone, depending on your company culture. You can confirm the interview using our phone interview confirmation template.

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Phone interview email template

Email subject line: Invitation to phone interview – [Company_name] / Phone interview with [Company_name] for the [Job_title] position

Hi [Candidate_Name] / Dear [Candidate_Name],

Thank you for applying to [Company_name].

My name is [your name] and I’m a recruiter/the hiring manager. I would like to have a phone discussion about your application for the [Job_title] role.
I’d like to tell you more about [Company_name] and get to know you a bit better.

Would you be available for a short introductory phone call [give a specific timeframe – like, early next week]?

Looking forward to hearing from you,

All the best / Kind regards,

[Your name]
[Signature]

Phone interview email request templateDownload this sample as
Word Document

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