Send this email to encourage employees to refer their friends for open roles. Be clear about the information you seek, like skill set, professional experience and knowledge of job-related software. If your company offers an employee referral bonus program, include details about the incentives in your email.
If you want referrals for one specific role, customize this “Refer a friend for a job” email template to include job requirements. Or, use our employee referral program sample email.
Sourcing candidates? People Search from Workable is the fastest, most effective way to find email addresses, resumes, social and professional profiles.
Refer a friend email template:
Email subject line
We’re hiring! / Refer a friend to work with us!
As you know, here at [Company_name], we are always looking to grow our teams with talented people, just like you.
If you know someone who you think would be a good fit here, let us know. To make this process easier for all, please refer your friend by answering the following questions:
- What’s the name of the person you want to refer and how do you know them? (e.g. “X is a former colleague from Y company”)
- For what role(s) will this person be suitable for? (e.g. Account Manager in the Sales department)
- What’s their main area of expertise and their most significant skills? (e.g. “solid knowledge of X HRIS system and experience managing payroll for large companies”)
- If you’ve previously worked together, mention one or two things that make your friend a good coworker. (e.g. “always meets deadlines”, “gives memorable presentations” or “is willing to help fellow team members”)
- Why do you think this person would be a good fit for our company? (e.g. “has a broad network and can help us expand our customer base,” “is very creative and passionate about web design and can contribute with new ideas” or “works well under pressure and will help our team stay organized.”)
Please attach your friend’s contact details and resume to the email and leave next steps to us.
[It’s best to mention whether you offer an employee referral bonus program, e.g. “Keep in mind that if we end up hiring the friend you’ll refer to us, you’ll be eligible for one additional PTO day as a bonus.”]
Don’t forget to regularly check our careers page [add link] for new openings.
Email sign off
If you have any questions, feel free to contact [add appropriate person’s name and contact details, e.g. recruiter’s name with a link to their email].
What should be included in an email intended to ask for employee referrals?
When crafting an email to encourage employee referrals, it’s paramount to emphasize the mutual benefits of the referral process. The email should highlight the company’s trust in its employees’ judgment, recognizing that they are well-positioned to identify individuals who would be a good fit for the organization.
This not only taps into the vast networks employees have but also makes them feel valued and trusted.
The email should provide clarity on the roles or positions the company is looking to fill. By offering a brief overview of the job requirements and the desired qualifications, employees can make informed decisions about who in their network might be suitable.
It’s also beneficial to touch upon the company’s values and culture, ensuring that potential referrals align not just in skill but also in ethos.
Incentivizing the referral process can significantly boost participation. Details about any rewards or recognition, such as bonuses or other perks for successful referrals, should be clearly communicated. This serves as motivation and shows employees that their efforts in aiding the company’s growth are tangibly appreciated.
Open lines of communication are crucial. Employees should feel comfortable approaching HR or the concerned department with questions about the referral process, the roles in question, or the status of their referred candidates. Providing a point of contact or specifying a method for submitting referrals ensures a smooth and efficient process.
Lastly, expressing gratitude is key. The email should convey genuine appreciation for employees’ contributions to the company’s growth, reinforcing the idea that every employee plays a role in shaping the organization’s future.