The new employee announcement email is part of the onboarding process. Your new employee will probably feel less anxious on their first day if their new co-workers anticipate their arrival and give them a warm welcome. It’s important that all employees, not only their team, learn a few things about their new co-worker.
Keep this email short, providing introductory information: introduce your new employee, mention their job title, when they start, what they’ll be doing (e.g. a specific project) and what their background is. This kind of information will serve as a good icebreaker to spark conversations when your new employee arrives. If there’s a specific time when you all meet in the office (e.g. at lunchtime or a weekly happy hour), you can ask your employees to introduce themselves and welcome their new colleague.
Email Subject line: Welcoming [Employee’s name] to [Company name] / [department]
I am very pleased to announce that [Employee’s name] will be joining us as a [Job title] on [Start date.]
[Employee’s name] will work with [department/ team] to [Add information about what they’ll be doing / what they’ll be responsible for, e.g. ‘help us grow our sales department’.] [He/She/They] previously worked at/in [Add information about employment background.] [He/She/They] recently graduated from [Insert information about academic background.]
Please come to meet [Employee’s name] on [Start date] at [specific time] and welcome [him/her/them] to the team!
More onboarding resources: