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Internal promotion offer email

Use this email template to announce an internal promotion to an employee. This email should follow a discussion and verbal agreement between the employee and their current manager to ensure the promotion aligns with the employee’s career goals.

An HR member can then send an email to make the promotion official and attach the updated employment contract.

Keep your email brief and use a positive tone to get your employee excited about their new role. Also, you can tweak and use this template when offering employees a new job in a different department.

Subject line: Congratulations on your new role! / Your new employment contract

Dear / Hi [Employee’s name],

As discussed, we are happy to officially promote you to [Senior Account Manager / Team Leader] as of [date].

Attached you’ll find your updated contract that contains your new employment terms along with your compensation package and benefits. Please review and [come by the HR’s office to sign it / send back signed via email] until [date]. Feel free to reach out to me, should you have any questions.

We appreciate your hard work and commitment to the [Company_name] team for the past [two years]. We’re all looking forward to seeing you achieve great things in your new role.


[Your name]
[Your email signature]

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