This template includes tips on how to optimize your developer job offer letters, a sample job offer email and a sample formal job offer letter for developers. Feel free to customize employment terms, tweak tone and structure or include a personalized message to your potential hire.
Keep in mind that this template is not a legal document and may not take into account all relevant local or national laws. Please ask your attorney to review your finalized job offer letter.
Tips on how to modify this developer job offer template
With high demand for software developers projected to increase much faster than average in coming years, job ads and offers need to stand out. Here are some tips for modifying this template to create a successful developer job offer letter:
- Talk about your mission. It’s common for companies to compete for tech talent. When offering a job to your best developer candidate, congratulate them and highlight how they will contribute to the mission of your products and company, especially if you’re a smaller company that is still establishing its brand.
- Play up your perks. Beyond traditional employee benefits, like paid vacation days and health insurance, consider offering perks and benefits popular among developers and include them in your offer letter. Here are a few ideas:
- Flexible working hours
- Remote work options
- Tech equipment
- Professional development
- Tuition reimbursement
- Free breakfast, lunch, snacks
- Describe your team culture. Entice your best developer candidates with offer letters that not only explain your terms of employment but also illustrate your company culture. Candidates are more likely to accept your offer if they understand you invest in building a healthy and safe work environment where they have everything they need to be productive. For example, mention:
- Your anti-harassment policies.
- Your equal opportunity initiatives (e.g. any efforts you take to build diverse teams.)
- Your office plan (e.g. open spaces for team collaboration, communal areas to interact with coworkers during breaks and private rooms if employees want to work quietly.)
Here’s a sample developer job offer email you can use to introduce your formal offer. Customize this template to meet your needs:
Developer job offer email template
Email subject line: [Company_name] Job offer / Job offer from [Company_name]
We’re delighted to extend this offer of employment for the position of [Job title] with [Company_name]. Here’s an overview of terms and conditions for your anticipated employment with us:
Position: [e.g. You will be working as a [Job_title] and reporting to the [e.g. Engineering] department’s supervisor.]
Working hours: [e.g. 40 hours per week, Monday to Friday, with a 20-minute break per day.]
Compensation: [e.g. Your annual gross salary will be $X (12 monthly wages per year).]
Bonus: [If applicable, mention any bonus options you offer, e.g. $X sign-on bonus.]
Benefits: [As a full-time employee, you will be eligible for the benefits that [Company_name] offers. These benefits include:]
- [Health and dental insurance plan]
- [Occasional work from home days and remote work options]
- [X days of paid vacation leave per year/unlimited vacation]
- [Educational materials and conference tickets]
- [Stock option plan]
[You will also be eligible for any additional employee benefits that the company may provide in the future.]
Please find attached a detailed offer letter with the terms and conditions of your employment.
We would like to have your response by [date.] If you accept this offer, your start date will be [Start_date] or another mutually agreed upon date. In the meantime, please feel free to contact me or [Manager_name] via email or phone at [provide contact details], if you have any questions.
We are all looking forward to having you on our team!
Developer Job Offer Letter template – attachment
Job offer format: Table of contents
Your title will be [Job_title], and you will report to the Company’s [Manager’s job_title].
This is a [full-time/part-time] position requiring approximately [e.g. 40] hours per week. Your regular weekly schedule will be [e.g. Monday to Friday 09:00-17:00.] For remote work options and flexible hours, see the Benefits section.
Employment with the Company is for no specific period of time. Your employment with the Company will be “at will,” meaning that either you or the Company may terminate your employment at any time and for any reason, with or without cause. Any contrary representations that may have been made to you are superseded by this letter agreement. This is the full and complete agreement between you and the Company on this term. Although your job duties, title, compensation and benefits, as well as the Company’s personnel policies and procedures, may change from time to time, the “at will” nature of your employment may only be changed in an express written agreement signed by you and a duly authorized officer of the Company (other than you).
The Company will pay you a starting salary at the rate of $[Gross annual salary] per year, payable in accordance with the Company’s standard payroll schedule, beginning [start day] and you will receive your first pay on [date.] This salary will be subject to adjustment pursuant to the Company’s employee compensation policies in effect at the time.
All forms of compensation referred to in this letter agreement are subject to reduction to reflect applicable withholding and payroll taxes and other deductions required by law.
You are encouraged to obtain your own tax advice regarding your compensation from the Company. You agree that the Company does not have a duty to design its compensation policies in a manner that minimizes your tax liabilities and you will not make any claim against the Company or its Board of Directors related to tax liabilities arising from your compensation.
In addition, you will be eligible to be considered for an incentive bonus for each fiscal year of the Company. The bonus (if any) will be awarded based on objective or subjective criteria established by the Company’s Chief Executive Officer and approved by the Company’s Board of Directors. Your target bonus will be equal to [%] of your annual base salary. Any bonus for the fiscal year in which your employment begins will be prorated, based on the number of days you are employed by the Company during that fiscal year. Any bonus for a fiscal year will be paid within [number] months after the close of that fiscal year, but only if you are still employed by the Company at the time of payment. The determinations of the Company’s Board of Directors with respect to your bonus will be final and binding.
As a regular employee of the Company, you will be eligible to participate in a number of Company-sponsored benefits.
The Company offers a comprehensive employee benefits program, including:
You will be eligible for [number] work-from-home day[s] per [week, month or year.] You can also occasionally adjust your daily working schedule upon manager’s approval, should you have any personal commitments.
You will be eligible for [unlimited, X] days of paid vacation leave per year. Paid time off is additional to sick days, bank holidays and days that the company does not operate.
Health and Dental Insurance
As all Company employees, you will be eligible for the health and dental insurance plan we provide. Specific terms and conditions may change upon vendor’s decision.
You will be eligible for [number] day[s] of remote work per year, upon manager’s approval. [Mention any limitations, e.g. “You can request to work remotely after you have completed three months of employment with our company.”]
As part of our professional development initiative for all employees, you will be eligible for an annual training budget. You can use this for educational materials, including books, subscriptions to online courses, tickets to conferences and workshops or other resources, upon managerial approval. You’re also eligible for [tuition fee reimbursement, upon HR department’s approval.]
Subject to the approval of the Company’s Board of Directors or its Compensation Committee, and following the adoption by the Company of an equity incentive plan, you will be granted an option to purchase [number] shares of the Common Stock of the Company or of its parent (the “Option”). The exercise price per share of the Option will be determined by the Board of Directors or the Compensation Committee when the Option is granted. The Option will be subject to the terms and conditions applicable to options granted under the Company’s Stock Plan (as adopted, the “Plan”), as described in the Plan and the applicable Stock Option Agreement. You will be able to vest in 25% of the Option shares after 12 months of continuous service, and the balance will vest in equal monthly installments over the next 36 months of continuous service, as described in the applicable Stock Option Agreement.
You are required to observe and uphold all of the Company’s privacy policies and procedures as implemented or varied from time to time. Collection, storage, access to and dissemination of employee personal information will be in accordance with privacy legislation.
Conflict of Interest Policy
While you are employed at this Company, you will not engage in any other employment, consulting or other business activity (whether full-time or part-time) that would create a conflict of interest with the Company (e.g. freelance coding work for our competitor.) By signing this letter of agreement, you confirm that you have no contractual commitments or other legal obligations that would prohibit you from performing your duties for the Company.
Proprietary Information and Inventions Agreement
Like all Company employees, you will be required, as a condition of your employment with the Company, to sign the Company’s standard Proprietary Information and Inventions Agreement.
The Company reserves the right to terminate employment of any employee for just cause at any time without notice and without payment in lieu of notice. The Company will be entitled to terminate your employment for any reason other than for just cause, upon providing to you such minimum notice as required by law.
This letter agreement supersedes and replaces any prior agreements, representations or understandings (whether written, oral, implied or otherwise) between you and the Company and constitute the complete agreement between you and the Company regarding the subject matter set forth herein. This letter agreement may not be amended or modified, except by an express written agreement signed by both you and a duly authorized officer of the Company.
You may indicate your agreement with these terms and accept this offer by signing and dating this agreement by [date the offer expires]. Upon your acceptance of this employment offer, [Company_name] will provide you with the necessary paperwork and instructions.
Company Representative (Sign)
Company Representative (Print)
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