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Notary job description

A Notary is a professional who is appointed by the state to serve as an impartial witness to those signing important documents.

Use this Notary job description to advertise your vacancies and find qualified candidates. Feel free to modify responsibilities and requirements based on your needs.

Notary responsibilities include:

  • Witnessing legally binding signatures on documents
  • Affirming the state of mind of all signees
  • Identifying fraud or coercion at the time of signing or other official situation

Job brief

We are looking for a Notary to join our team and act as a witness to the signing of official documents and to verify the identity of all signees. 

Notary responsibilities include verifying the identification of contract participants and administering oaths. 

Ultimately, you will work with individuals to provide oversight whenever contracts or other official proceedings take place. 


  • Complete the notarial certificate on all documents
  • Verify the identification of contract participants
  • Be present when documents are signed, which may include traveling
  • Administer oaths
  • Handle affidavits, contracts, loan documents, marriage certificates, and other legal documents
  • Bear witness to items within a safe deposit box or the equivalent
  • Maintain a notary journal
  • Schedule related appointments

Requirements and skills

  • Proven work experience as a Notary or similar role
  • Experience working in various official capacities as needed for the signing of a contract or other official document
  • Relevant training and/or certifications as a Notary

Frequently asked questions

What does a Notary do?

A Notary acts as an official to attest to the trueness of photocopies of certain documents.

What are the duties and responsibilities of a Notary?

A Notary has many responsibilities, such as serving as a witness to the health and wellbeing of all parties when signing a contract and administering oaths whenever needed during an official procedure.

What makes a good Notary?

A good Notary must have excellent attention to detail, as they need to serve as a witness to the signing of various contracts and documents.

Who does a Notary work with?

A Notary will work with many professionals, like Legal Counsel, during the signing of contracts and other documents.

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