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Duty Clerk job description

A Duty Clerk is a professional who performs various clerical activities that relate to the preparation and processing of cases in the city, county, state, and federal court systems.

Use this Duty Clerk job description to advertise your vacancies and find qualified candidates. Feel free to modify responsibilities and requirements based on your needs.

Duty Clerk responsibilities include:

  • Assisting and responding to phone and face-to-face inquiries from attorneys, judicial and law enforcement officers, and the general public
  • Preparing, reviewing, and processing legal documents, correspondence, motions, and orders
  • Completing court-related forms such as petitions and warrants

Job brief

We are looking for a Duty Clerk to join our team and support the administrative functions of the Court Clerk according to state and local laws. 

Duty Clerk responsibilities include administering oaths to witnesses, collecting fines, and reconciling daily receipts. 

Ultimately, you will work directly with the public to ensure all administrative tasks are completed as required by our courthouse. 

Responsibilities

  • Document name changes, licenses, adoption records, and more
  • Collect fines, fees, and bond payments
  • Reconcile daily receipts
  • Prepare the dockets or lists of scheduled cases
  • File documents physically or electronically

Requirements and skills

  • Proven work experience as a Duty Clerk or similar role
  • Experience in a clerical or administrative job
  • Relevant training and/or certifications as a Duty Clerk

Frequently asked questions

What does a Duty Clerk do?

A Duty Clerk handles various administrative tasks and ensures all case documents, such as civil lawsuits, traffic tickets, and criminal cases, are available to the public.

What are the duties and responsibilities of a Duty Clerk?

A Duty Clerk has many responsibilities, including preparing documents for court hearings, answering phone calls, and collecting fines and other payments at the courthouse.

What makes a good Duty Clerk?

A good Duty Clerk must have excellent communication skills as they work with many people throughout the day who need assistance with paying fines or submitting paperwork to the courthouse.

Who does a Duty Clerk work with?

A Duty Clerk will work with many professionals, such as a Court Clerk, to ensure all administrative and clerical duties are completed throughout the day.

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