Prompt communication during all hiring stages is the foundation of a positive candidate experience. A “thank you for your application” email lets candidates know that their resume didn’t get lost and signals that you have an organized hiring process.
In your email:
- Thank candidates for taking the time to apply for a role at your company.
- Remind them of the exact job they applied for.
- Mention the status of their application and next steps (e.g. “The hiring manager/ recruiting team is currently reviewing all applications.”)
- If possible, give candidates a timeframe of when to expect hearing back from you.
Email subject line: Thank you for your application / Your application at [Company_name]
Hi [Candidate_Name] / Dear [Candidate_Name],
Thank you for applying to the [Job_title] position at [Company_name].
I’d like to inform you that we received your [application/resume/portfolio.] Our hiring team is currently reviewing all applications and we are planning to schedule interviews [mention timeframe, e.g. in the next two weeks.] If you are among qualified candidates, you will receive [e.g. a call/email] from our one of our recruiters to schedule [e.g. a phone interview.] In any case, we will keep you posted on the status of your application.
Thank you, again, for taking the time to apply to this role at [Company_name.]