Application acknowledgement email

Use this application acknowledgement email template to inform job candidates you received their application for one of your open roles.

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A “thank you for your application” email lets candidates know that their resume didn’t get lost and signals that you have an organized hiring process.

In your email:

  • Thank candidates for taking the time to apply for a role at your company.
  • Remind them of the exact job they applied for.
  • Mention the status of their application and next steps (e.g. “The hiring manager/ recruiting team is currently reviewing all applications.”)
  • If possible, give candidates a timeframe of when to expect hearing back from you.

 

Email subject line: Thank you for your application / Your application at [Company_name]

Hi [Candidate_Name] / Dear [Candidate_Name],

Thank you for applying to the [Job_title] position at [Company_name].

I’d like to inform you that we received your [application/resume/portfolio.] Our hiring team is currently reviewing all applications and we are planning to schedule interviews [mention timeframe, e.g. in the next two weeks.] If you are among qualified candidates, you will receive [e.g. a call/email] from our one of our recruiters to schedule [e.g. a phone interview.] In any case, we will keep you posted on the status of your application.

Thank you, again, for taking the time to apply to this role at [Company_name.]

Best regards,

[Your name]
[Signature]

Application acknowledgement emailDownload this sample as
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