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Unit Secretary job description

A Unit Secretary is a medical professional who performs administrative tasks at medical facilities by admitting patients and organizing patient information for medical staff.

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Use this Unit Secretary job description to advertise your vacancies and find qualified candidates. Feel free to modify responsibilities and requirements based on your needs.


Unit Secretary responsibilities include:

  • Answering phone calls and admitting patients
  • Billing patients and validating payment methods as needed
  • Updating patient information on the computer system

Job brief

We are looking for a Unit Secretary to join our team and work with patients as they enter our health facility to provide excellent patient care prior to interacting with other medical professionals in our facility. 

Unit Secretary responsibilities include various clerical tasks such as answering phone calls, greeting patients and scheduling appointments or procedures for patients as needed. They must also update and organize patient files to ensure all information is current for Physician review. 

Ultimately, you will work directly with patients as their first contact in our medical facility to ensure exceptional patient care.


  • Schedule appointments and follow-up exams as instructed by Doctors
  • File paperwork and keep all patient information updated in our system
  • Administer and maintain patient records for use by our medical professionals
  • Order office and medical supplies as needed

Requirements and skills

  • Proven work experience as a Unit Secretary or similar role
  • Knowledge of medical terminology
  • Proficiency with medical software
  • Excellent computer literacy skills
  • High school diploma or equivalent is preferred

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