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Scheduling Coordinator Job Description

A Scheduling Coordinator is a professional who works in a variety of corporate settings and manages the calendars for key personnel within the organization.


Use this Scheduling Coordinator job description to advertise your vacancies and find qualified candidates. Feel free to modify responsibilities and requirements based on your needs.

Scheduling Coordinator responsibilities include:

  • Maintaining and updating schedules, calendars and agendas
  • Verifying the availability of inhouse and external participants for planned meetings
  • Confirming appointments and arranging meeting venues

Job brief

We are looking for a Scheduling Coordinator to join our team and coordinate and maintain the schedule for one of our senior managers. 

Scheduling Coordinator responsibilities include setting up appointments, managing travel bookings and rescheduling meetings in a timely manner.

Ultimately, you will work directly with a senior manager to ensure their schedule and conferences are maintained as needed.


  • Send out reminders for scheduled meetings
  • Reschedule or cancel meetings in a timely manner
  • Manage and confirm travel bookings and arrangements
  • Keep stakeholders informed of project timelines and associated deadlines
  • Answer scheduling queries via email and phone
  • Document scheduling processes and keep thorough records
  • Perform other administrative tasks when required

Requirements and skills

  • Proven work experience as a Scheduling Coordinator or similar role
  • Advanced proficiency in scheduling software
  • Extensive experience with office software, including MS Word, Excel and Outlook Express
  • Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices
  • Experience in managing travel bookings and arrangements
  • Expertise with keeping stakeholders informed of schedule changes and answering queries
  • Ability to coordinate meetings with venue availability
  • Relevant training and/or certifications as a Scheduling Coordinator

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