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Recruiter introduction to candidates email

Use this recruiter introduction to candidates email template to contact potential candidates, when sourcing for open roles at your company.

Recruiter introduction emails to candidates are useful when you want to contact potential candidates about an open role for the first time. This email may be called a cold recruitment email.

These emails also help you begin building relationships with candidates for future job openings. They’re useful for:

  • Agency recruiters who want to build a network with candidates.
  • In-house recruiters who want to inform candidates about job opportunities at their company.

Since this is your first contact, keep your email brief and clear. Mention:

  • Who you are (name, role and company)
  • How you found their contact details
  • Why you decided to get in touch
  • What the position is
  • What your next steps will be (e.g. connect on LinkedIn or schedule a call)

Make sure your email signature contains your contact details, including email, phone, company website and social media accounts. Also, adjust the tone and language to align with your company culture.

To source EU candidates, you need to collect their data and craft your sourcing emails in accordance with the General Data Protection Regulation (GDPR). Learn more about how to be compliant with GDPR in our guide.

Recruiter introduction to candidates email template

Subject line

[Company_name] is looking for a [Job_title] / Interested in joining our team at [Company_name]? / Looking for great [Job_title] / Invitation to connect

Email body

Hi [Candidate_Name],

I am [your name] and I work as a [your job_title] at [Company_name]. I saw your profile on [e.g. LinkedIn or GitHub] and I was really impressed by your experience in [add specific field or an achievement that caught your eye].

Here at [Company_name], we are always looking to [e.g. grow or teams with talented people and achieve great things together / collaborate with talented people who’d like to work with one of our clients, like X, Y, Z companies.]

[If you’re hiring for a specific role, it’s best to include specific information about the position, e.g. We are currently looking for a [job_title – add link to the job description] to join our team/ work with one of our clients. I’d love to tell you a little more about this position and learn a few things about you, as well.]

I’d like to talk to you so I can get to know you better and introduce our company to you.
Are you available [Include date and time or a period of time, e.g. ‘sometime this week’]? If so, I’d be happy to set up a call. I’m also happy to coordinate via email or LinkedIn, if you prefer.

Email sign off

I hope you have a great day.


[Your name]

Frequently asked questions

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