Need to start saving with a new ATS? Learn how to calculate the return on investment of your ATS Calculate ROI now

Medical Records Clerk job description

A Medical Records Clerk is a professional who is responsible for managing and organizing patient health records in a healthcare facility.

Content Team
Content Team

Workable's content team brings its HR & employment expertise to Resources.

Refreshed on

May 23, 2022

Reviewed by

Eftychia Karavelaki

Senior Recruitment Manager

Use this Medical Records Clerk job description to advertise your vacancies and find qualified candidates. Feel free to modify responsibilities and requirements based on your needs.

Medical Records Clerk responsibilities include:

  • Gathering patient demographic and personal information
  • Issuing medical files to persons and agencies according to laws and regulations
  • Helping with departmental audits and investigations

Job brief

We are looking for a Medical Records Clerk to join our team and oversee the organization and maintenance of patient records in our healthcare facility. 

Medical Records Clerk responsibilities include collecting patient information, issuing medical files, and processing patient admissions. 

Ultimately, you will work with a small team to ensure all patient records are current and organized. 


  • Distribute medical charts to the appropriate departments of the hospital
  • Maintain accurate records by following hospital procedures
  • Ensure patient charts, paperwork, and reports are completed in an accurate and timely manner
  • Keep all medical records confidential and protected
  • File all patients’ medical records and information
  • Supply the nursing department with the appropriate documents and forms
  • Complete clerical duties including answering phones, responding to emails, and processing patient admission and discharge records

Requirements and skills

  • Proven work experience as a Medical Records Clerk or similar role
  • Advanced understanding of medical terminology and administration processes
  • Proficient in information management programs and MS Office
  • Outstanding communication and interpersonal abilities
  • Strong attention to detail with excellent organizational skills
  • Relevant training and/or certifications as a Medical Records Clerk

Frequently asked questions

Jump to section