Keeping candidates warm email

Use this keeping candidates warm email template to update candidates on the current hiring stage during your recruiting process.

Building a transparent hiring process helps recruiters form trusting relationships with potential hires.

Touch base with candidates to let them know:

  • When you’ve received their application/assignment and are reviewing it
  • When you and your hiring manager are moving onto the next hiring stage
  • If there’s a delay in the hiring process

Emails keeping candidates warm should be brief and prompt candidates to follow up with any questions they may have.

You can customize this sample email for different hiring stages and take on a more casual or formal tone, depending on your company culture.

 

Subject line: Update on the [Job_title] position/ Your application at [Company_name] for the [Job_title] position

Hi [Candidate_Name] / Dear [Candidate_Name],

I hope all is well with you. I wanted to check in and update you about the status of your application for the [Job_title] position.

[Hiring manager_Name/Our hiring manager] is currently reviewing all [assignments/applications] and we’re expecting to schedule on-site interviews by the end of the next week. I will contact you again as soon as I have any news.

In the meantime, please free to reach me via email or at [e.g. 1-444-555-2222], if you have any questions.

All the best / Kind regards,

[Your name]
[Signature]

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