Interview reminder email template

With this email, you can remind candidates about the following:

• The exact day and time of the interview, particularly if it was scheduled more than a few weeks earlier
• To bring their ID or other documents (e.g. portfolio or assessment) to the interview
• Your office’s location along with directions on how to get there
• Credentials or login details if you’re interviewing via a video platform

Sending this reminder email before interviews can help improve candidate experience. For example, candidates will appreciate that you went the extra mile to contact them and give them all the information they’ll need to come prepared at their interview.

You can also avoid potential misunderstandings that might delay the hiring process and frustrate candidates. For example, when candidates who are about to enter a video interview don’t have the login info at hand, they could be late to the call or even get flustered – never a good thing especially for a coveted candidate.

Keep this email brief and make it clear from the subject line that it’s a reminder for your upcoming interview. If you’re contacting candidates to schedule interviews, check our interview confirmation email template.

Interview reminder email template: Example 1 (in-person interview)

Email subject line

Reminder for interview with [Company_name] / [Tomorrow’s] interview for the [Job_title] position

Email body

Hi [Candidate_Name] / Dear [Candidate_Name],

We’re looking forward to meeting you [tomorrow] – as we agreed, [the recruiter/ hiring manager’ name] will welcome you at [time] in our offices.

[Please make sure to bring your ID with you, as the security guard will ask for it upon your entry. Here’s a link with directions to our offices. Feel free to call me at 1-444-555-2222 if you need further information.]

Email sign off

Thanks,

[Your name]
[Email signature]

Interview reminder email template: Example 2 (video interview)

Email subject line

Reminder for interview with [Company_name] / [Tomorrow’s] video interview for the [Job_title] position

Email body

Hi [Candidate_Name] / Dear [Candidate_Name],

We’re looking forward to speaking with you tomorrow – as we agreed, [the recruiter/ hiring manager’ name] will meet you over our video platform [name of vendor].

[To log in to the call, click on this link and then use the following details:
Username: JobTitle_Company
Password: 123456

If possible, connect a couple minutes earlier to make sure your camera and microphone are working properly. If you experience any technical issues, feel free to contact me via email or call me at 1-444-555-2222.]

Email sign off

Thanks,

[Your name]
[Email signature]